EUROPEAN COMMISSION

PROTECTION OF YOUR PERSONAL DATA

This privacy statement provides information about the processing and the protection of your personal data

Processing operation: Website Galileo Information Centre for Mexico, Central America and the Caribbean (hereafter referred to as Galileo Information Centre in Mexico).

Data Controller: European Commission, Directorate-General for Defence industry and Space, Unit DEFIS.B.3. International Relations and Communication (hereinafter “DG DEFIS Unit B.3”, the Data Controller)

Data Processor: Consortium composed of:

  1. Telespazio Ibérica (Spain)
  2. Geotecnologias (Costa Rica)
  3. Telespazio SpA (Italy)
  4. Universidad Politécnica de Madrid (Spain)
  5. Universidad Nacional Autónoma de México (Mexico)
  6. Entidad Pública empresarial ENAIRE (Spain)

Record reference: DPR-EC-05406

Table of Contents

  1. Introduction

  2. Why and how do we process your personal data?

  3. On what legal ground(s) do we process your personal data?

  4. Which personal data do we collect and further process?

  5. How long do we keep your personal data?

  6. How do we protect and safeguard your personal data?

  7. Who has access to your personal data and to whom is it disclosed?

  8. What are your rights and how can you exercise them?

  9. Contact information

  10. Where to find more detailed information?
  1. Introduction

The European Commission (hereafter ‘the Commission’) is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data (repealing Regulation (EC) No 45/2001).

This privacy statement explains the reason for the processing of your personal data, the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.

The information in relation to the processing operations of the “Website of the Galileo Information Centre in Mexico” undertaken by the Data Controller, with the support of a data processors, is presented below.

  1. Why and how do we process your personal data?

The Data Controller processes your personal data to:

  • Respond to information requests submitted by you via the contact information provided on the website https://galileoic-mexico.com, by email;
  • Inform you of news, events and actions that may be of interest to you through communications and/or newsletters, provided that you give your consent to do so;
  • Contact you for possible business action and for networking (no commercial activities).

The public website https://galileoic-mexico.com may contain personal data in the form of photos, videos, agendas or other information of events based on consent. The processing of personal data related to events, and related publication activities, is covered by the following separate privacy statement (https://galileoic-mexico.com/privacy-statement-meetings-and-events).

This website may collect personal data via cookies (see https://galileoic-mexico.com/cookies-policy) based on consent.

Your data will not be used for an automated decision-making, including profiling.

  1. On what legal ground(s) do we process your personal data?

We process your personal data because:

  • processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body (Article 5(1)(a) of Regulation (EU) 2018/1725), in particular: informing the broad public is a task resulting from the European Commission’s own prerogatives at institutional level, as provided for in Article 58(2) (d) of Council Regulation (EC, Euratom) No 2018/1046 of 18 July 2018 on the Financial Regulation applicable to the general budget of the European Communities (OJ L 193, 30.7.2018, p. 1); and to support the promotion of the European satellite navigation programmes (EGNOS and Galileo) on the basis of Regulation (EU) No 1285/2013 and in particular Article 2, by promoting the use of the systems and fostering the development of applications and services based on those systems;
  • you have given consent to the processing of your personal data for responding to your queries, to inform you of news, actions and of events that may be of interest to you through communications and/or newsletters, via a clear affirmative act by ticking a box on the online registration form. Your consent for these purposes can be withdrawn at any time by writing to: registration@galileoic-mexico.com.
  1. Which personal data do we collect and further process?

In order to carry out these processing operations, the Data Controller processes the following categories of personal data:

  • Newsletter subscription: email, country;
  • Direct contact via email correspondence (contact@galieloic-mexico.com) or via other contact form information provided on the website: email, name, surname and other information voluntarily provided by you.

We have obtained your personal data from you.

  1. How long do we keep your personal data?

The Data Controller only keeps your personal data for the time necessary to fulfil the abovementioned purposes.

For each of the categories of personal data that is processed, please find below the retention details:

  1. Mandatory contact data will be deleted after a full reply is given to your request.
  2. Optional contact data can be deleted at any moment upon your request, at the latest after a full reply is given to your request.
  3. Information mailing list data and personal data processed for communications and/or newsletters will be kept as long as your consent is not withdrawn.
  4. In case the mailing list or the IT tool are permanently discontinued, all data will be pseudonymised and kept for a maximum of 5 years.
  1. How do we protect and safeguard your personal data?

All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers the European Commission or of its processors. All processing operations are carried out pursuant to the Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.

In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.

The Commission’s processors are bound by a specific contractual clause for any processing operations of your data on behalf of the Commission. The processors have to put in place appropriate technical and organisational measures to ensure the level of security, required by the Commission.

  1. Who has access to your personal data and to whom is it disclosed?

Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to authorised staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.

To provide services strictly necessary for the development of the activity of the Galileo Information Centre in Mexico, the members of the consortium listed under section “Processor” above may have access to your personal data.

The photos, videos, agendas or other information of events from events are published on the website subject to your prior consent, as described under section 2.

Where necessary, we may also share your information with the following third party service providers for the purposes of the Galileo Information Centre:

Cookies

Cookies are short text files stored on a user’s device (such as a computer, tablet or phone) by a website. Cookies are used for the technical functioning of a website (functional cookies) or for gathering statistics (analytical cookies). The cookies employed on your device for that purpose will be covered by the cookie policy of the Galileo Information Centre, which is available here: https://galileoic-mexico.com/cookies-policy.

Enabling these cookies is not strictly necessary for the website to work but it will provide you with a better browsing experience. You can delete or block these cookies, but if you do that, some features of the website may not work as intended.

Should you decide to change your preferences through your browsing session, you can click on the “Privacy & Cookie Policy” tab on your screen. This will display the consent notice again enabling you to change your preferences or withdraw your consent entirely. In addition, different browsers provide different methods to block and delete cookies used by websites. You can change the settings of your browser to block/delete the cookies.

Third party IT tools, including Social Media

We use third party IT tools to inform about and promote the website of the Galileo Information Centre in Mexico (https://galileoic-mexico.com/) through widely used communication channels, including the social media, such as the following:

In order to protect your privacy, our use of third party IT tools to connect to those services does not set cookies when our website pages are loaded on your computer (or other devices), nor are you immediately redirected to those social media or other websites. Only in the event that you click on a button or “play” on a video to watch it, a cookie of the social media company concerned will be installed on your device. If you do not click on any social media buttons or videos, no cookies will be installed on your device by third parties.

In order to view such third-party content on our websites, a message will alert you that you need to accept those third parties’ specific Terms and Conditions, including their cookie policies, over which the Commission has no control.

We recommend that users read the relevant privacy policies of Twitter, LinkedIn  and YouTube, carefully before using them.

The use of a third party IT tool does not in any way imply that the European Commission endorses them or their privacy policies. In the event that one or more third party IT tools are occasionally unavailable, we accept no responsibility for lack of service due to their downtime.

International transfers

Your personal data will be processed by the members of the consortium acting as processors, some of which are established outside the European Union, in accordance with Regulation (EU) 2018/1725, based on enforceable contractual clauses.

The processors may only transfer your personal data to recipients outside the EU based on enforceable contractual clauses or on your informed, explicit and written consent.

Please note that pursuant to Article 3(13) of Regulation (EU) 2018/1725 public authorities (e.g. Court of Auditors, EU Court of Justice) which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients. The further processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

The information we collect will not be given to any other third party (apart from those mentioned above), except to the extent and for the purpose we may be required to do so by law.

  1. What are your rights and how can you exercise them?

You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, rectify or erase your personal data and the right to restrict the processing of your personal data. Where applicable, you also have the right to object to the processing or the right to data portability.

You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a), on grounds relating to your particular situation.

In case you have consented to provide your personal data to the data controller for the present processing operation, you can withdraw your consent at any time by writing to registration@galileoic-mexico.com. The withdrawal of your consent will not affect the lawfulness of the processing carried out before you have withdrawn the consent.

You can also exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.

Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.

Any request for access to personal data will be handled within one month. Any other request mentioned above will be addressed within 15 working days.

  1. Contact information

– The Data Controller

If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller,

European Commission, DG DEFIS Unit B.3 at DEFIS-B3@ec.europa.eu.

– The Data Protection Officer (DPO) of the Commission

In case of disagreement with the Data Controller, you may contact the Data Protection Officer (DATA-PROTECTION-OFFICER@ec.europa.eu) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.

– The European Data Protection Supervisor (EDPS)

You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor (edps@edps.europa.eu or https://edps.europa.eu/data-protection/our-role-supervisor/complaints_en) if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the Data Controller.

  1. Where to find more detailed information?

The Commission DPO publishes the register of all processing operations on personal data by the Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.

This specific processing operation has been included in the DPO’s public register with the following record reference: DPR-EC-05406.